Position Title: Secretary (Reg FT)
Department: Workforce Development
Campus: Braddock Hills Center
Additional Information:
Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State’s retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.
Remote Work
Option: Hybrid
Work Hours (for hourly positions): Monday through Friday, 8:30 am-4:30 pm. Additional hours, including evening and weekend hours, may be needed to meet the department's needs. After 90 days, there may be an opportunity for hybrid work, but it is dependent on VP approval and the division's business needs.
Salary Grade: SEIU D - $17.86
Job Category: Office Support Staff/Maintenance/Housekeeping
Employment Type: Regular Full-Time
Job Slot: 0504
Job Open Date: 11/15/2024
Job Close Date: 12/3/2024
General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.
Job Specifications: Education and Experience: High school diploma
or GED plus one year of relevant experience gained from working in an
office environment.
Certifications/Licensures: N/A.
Skills/Abilities
Requirements: Should be able to
tactfully and courteously answer questions and provide information.
Knowledge as related to the specific needs of the department to perform
responsibilities. Ability to travel
to perform work duties at any campus or center location within the CCAC
system. Must be able to operate various office equipment, including a
personal computer, switchboard as needed, and appropriate College software
packages or equivalent. Should possess good organizational, customer
service, communication, interpersonal and clerical skills. Detail
oriented, ability to multi-task meet deadlines and be a team player.
Required to have regular and timely attendance.
Physical Requirements: Must be able to work in a general office environment
with the ability to sit for at least 2 hours without interruption.
Duties: 1. Provides quality customer service to both internal and external customers.
2. Prepares and processes correspondence, documents/forms,
reports, minutes, surveys and other materials.
3. Screens phone calls; receives and assists visitors;
receives, sorts and delivers mail; receives and responds to requests.
4. Maintains files (electronic/paper),
records, logs and reports.
5. Reviews documents for accuracy and completeness and editing as necessary.
6. Performs various scheduling activities.
7. Maintains and orders supplies.
8. Computes and processes payroll for assigned
faculty and staff; handles receipt of cash and for petty cash purposes as
necessary; assists with trip requests as needed.
9. Prepares bulk mailings and participates in
clerical preparations and activities for meetings and
various college events.
10. Assists with training temporary others; may
assign the work of temporary part-time and work-study student employees.
11. Perform all duties in accordance with
applicable laws, collective bargaining agreements, board policies and administrative
regulations and directives.
12. Performs other clerical duties related to
specific/unique needs of the department.
13.
Performs other related duties as
required or assigned.
Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.