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How to Obtain Pennsylvania Act 153 Background Clearances

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The Community College of Allegheny County requires all employees to obtain three different background certifications or clearances:

  1. Pennsylvania State Police Criminal History Records Check
  2. PA Department of Human Services - Child Abuse History Check
  3. PA Department of Human Services - FBI Fingerprint Check
Pennsylvania State Police
Criminal History Records Check
PA Department of Human Services
Child Abuse History Check
PA Department of Human Services
FBI Fingerprint Check
Apply
Online
Apply
Online
Apply
Online

Important! The ORIGINALS of all required clearances must be presented for review and verification. Originals will be returned to the employee after verification. These clearance are transferable and valid for five years.

 

Pennsylvania State Police Criminal History Records Check

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Fee

The current fee for this clearance is $22.00.

Instructions

How To Video:  How to obtain Clearance #1 - Pennsylvania State Criminal Check

  1. Apply online at https://epatch.state.pa.us
  2. Click on "Submit a New Record Check" button.
  3. Read and accept the terms
  4. Select the radio button beside "Individual Request" and click on the "Continue" button
  5. On the Dropdown for "Reason of Request," select "Employment"
  6. Continue filling out the information on the forms on this and the next page.
  7. When you get your confirmation page, look to see if there is a blue "Certification Form" link for your certificate since about 85% of the time "No Record" certificates are returned immediately. Otherwise, you will receive a response by email when it is complete.
  8. Important! Please print out the Certification form and confirmation page with the control number and date of request. These are needed if you need to re-access your clearance.

If you have questions about the Pennsylvania State Police Request for Criminal Record Checks form (SP4 164), please call: (717) 783-9973 or toll free 1-888-783-7972.

 

 

PA Department of Human Services - Child Abuse History Check

Fee

The current fee for this clearance is $13.00.

Instructions

How To Video: How to obtain Clearance #2 - Child Abuse History Check

  1. Please be aware that you will need to know every address where you have resided since 1975, every person that you lived with during that time, their relationship to you, and their current age.
  2. Apply online at https://www.compass.state.pa.us/CWIS
  3. If this is your first time requesting a clearance, select “Create Individual Account” and complete the requested information. Note: The “Keystone ID” is a username that you create. The system will send you a temporary password via email.
    If you are renewing your clearances: Select "Individual Login"
  4. If new, login with temporary password and change the password. Otherwise, login with your existing Keystone ID.
  5. Click on option “Access My Clearance,” then click on “Create clearance application,” selecting reason “School Employment.”
  6. Note: When entering Social Security number, it may be difficult to see the last number when you entered it, but later confirmation should show the full number.
  7. When asked if you are a school employee governed by public school code as shown below, please designate “School Employee Governed by Public School Code...”
  8. Continue filling following the directions.
  9. Submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately. Make sure you print and retain a copy of the clearance for your records.

If you need help, contact the CWIS Support Center at 1-877-343-0494

 

 

PA Department of Human Services - FBI Fingerprint Check

Fee

The current fee for this clearance is $23.85.

Instructions

How To Video: How to obtain Clearance #3 - PA Dept. of Human Services - FBI Fingerprint 

  1. Apply online at https://uenroll.identogo.com/
  2. Enter the service code 1KG756 and select “go”.
  3. Select “schedule or manage appointment” link.
  4. Complete all of the required personal Information. Select “no” to the question if you have an authorization code (coupon code).
  5. Select from a drop down menu on what form of identification document you will bring to the site for fingerprinting.
  6. Select the location and choose a date and time for an appointment.
  7. Go to one of the designated locations to get fingerprinted.
    • $23.85 fee is paid at the site where fingerprinting is completed.
    • You can also cancel an appointment or reschedule if necessary.
    • Make sure you take the photo identification you identified on the site with you to the location.
  8. Eligibility letters are mailed directly to the applicant to turn in at the requesting employer. This process is expected to take 10 days or less. If you have not received your results within 2 weeks, contact the Department of Human Services at 877-371-5422.

For questions, you can contact IdentoGo at 855-845-7434

Submitting Your Clearances

Employees have three options for submitting their clearances:

How To Video: How to submit your clearances to the Employee Processing Center

  1. In-Person at the Employee Processing Center (EPC)
  2. Virtually via email and a Zoom meeting
  3. By mail

Schedule an in-person appointment at the EPC

Before scheduling, please read the appointment information within the scheduling box below. 




 

Submit clearances via email and schedule a Zoom meeting

Before scheduling, please read the appointment information within the scheduling box below.




 

Send clearances through the mail

DISCLAIMER: EMPLOYEES MAIL CLEARANCES AT THEIR OWN RISK. THE EMPLOYEE IS FULLY RESPONSIBLE AND LIABLE FOR CLEARANCES THAT ARE LOST OR MISDELIVERED. THE EMPLOYEE AGREES TO THE RISK OF LOSS, MISDELIVERY, OR DELAY, AND OTHER RISKS THAT MAY ARISE FROM USING THE MAIL OPTION. THIS RISK APPLIES TO ORIGINAL CLEARANCES THAT ARE MAILED BY THE EMPLOYEE TO THE COLLEGE AND ORIGINAL CLEARANCES THAT ARE MAILED BY THE COLLEGE BACK TO THE EMPLYEES. THE COLLEGE BEARS NO RESPONSIBILITY FOR THE LOSS OF ANY CLEARANCES DURING THE MAIL PROCESS.

Mail all items listed below to: 

Office of Human Resources
ATTN: Clearances
800 Allegheny Avenue
Pittsburgh, PA 15233

  • Three (3) original clearances
  • A copy of your CCAC ID, valid driver's license, or state ID (front and back)
  • A self-addressed envelope (no postage necessary)
          - Originals are mailed back to the employee via this self-addressed envelope. 

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Please contact the Office of Human Resources with any additional questions regarding the clearance process at HumanResources@ccac.edu or 412.237.3001.