Position Title: Assistant Registrar, Academic Scheduling Analytics (Reg FT)
Department: Registrar
Campus: Office of College Services
Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than August 16, 2024. The College cannot guarantee that application materials received after this date will be considered or reviewed.
Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with a very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State’s retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer-paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts, certain conditions or restrictions may apply.
Remote Work Option: Hybrid
Work Hours: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
Salary Grade: Admin 16 - $66,312
Job Category: Administrators
Employment Type: Regular Full-Time
Job Slot: 6104
Job Open Date: 8/2/2024
Job Close Date: Open until filled
General Summary: The Assistant Registrar, Academic Scheduling Analytics serves
in a pivotal role in coordinating and managing the scheduling of academic
courses, classrooms, and other academic facilities within the college. This
position ensures the efficient use of resources, optimal allocation of
classroom space, and the timely coordination of course schedules. The Assistant
Registrar also collaborates with academic departments, faculty, and staff to
maintain an effective scheduling system.
Requirements: Master’s degree required in a related field and a minimum of three years of related experience (preferably academic and room scheduling in a higher education setting) OR bachelor's degree required in a related field and a minimum of five years of related experience (preferably academic and room scheduling in a higher education setting). Strong organizational and analytical skills. Proficiency in scheduling software and databases; experience with Ad Astra preferred. Excellent communication and interpersonal skills. Knowledge of academic policies and regulations. Detail-oriented and capable of working under pressure. Requires a high degree of organization, communication, and collaboration with various stakeholders.
Duties: 1. Academic Course Scheduling:
- Develop and implement a comprehensive course scheduling plan and annual timeline, taking into account student needs, program requirements and room availability.
- Assist in creation of the academic calendar, including class start and end dates, registration periods, and exam schedules.
- Ensure that courses are scheduled in a way that maximizes classroom space and minimizes scheduling conflicts.
- Develop and refine the final exams schedule and optimize to assign rooms.
2. Room Scheduling:
- Oversee the allocation and reservation of classrooms, lecture halls, and other academic facilities.
- Collaborate with campus events coordinators and schedulers to avoid conflicts between academic and non-academic events.
3. Data Management:
- Maintain accurate records and databases related to course schedules, classroom assignments, and academic facilities.
- Manage administrative setups and user access to the Scheduling systems
- Plan for upgrades to the software and develop testing plans
- Provide data and reports to support institutional planning and decision-making.
4. Collaboration:
- Work closely with academic department chairs, faculty, and staff to address scheduling concerns and ensure that courses meet student needs.
- Collaborate with campus business office, academic deans, and other relevant departments to resolve scheduling conflicts, develop contingency plans and address space management issues.
5. Optimization:
- Continuously assess scheduling processes and systems to identify opportunities for improvement and optimization.
- Implement scheduling software and tools to streamline the scheduling process.
6. Compliance and Policies:
- Ensure that scheduling practices adhere to college policies, accreditation standards, and other relevant regulations.
- Keep abreast of trends and best practices in academic and room scheduling.
7. Perform other related duties as required or as assigned.
Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.