Job Details

Position Title:  Vice President for Facilities Management (Reg FT)

Department: Facilities Management

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than January 15, 2021. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits:  CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State’s retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Salary Grade: N/A

Job Category: Executives

Employment Type: Regular Full-Time

Job Slot: 5240

Job Open Date:  11/13/2020

Job Close Date:

General Summary: This position reports to the College President and provides leadership and coordination of assigned activities with college campuses, centers, departments, and outside agencies.  The position plans, direct, and oversees the operational and budgetary activities of the Facilities Services Department and leads and oversees college-wide emergency management and security & safety operations. Provides highly responsible and complex administrative services to advance the mission of the institution and to foster collaboration with the provost, regional presidents and facilities staff.  The vice president for facilities management will provide critical facilities insight, support and leadership to effectively address the short- and long-term institution facilities priorities. 

Requirements:  

Master's degree from an accredited college or university. A minimum of seven to ten years of progressive responsible management experience in different levels of facilities services, construction, college administration, or similar work environment. Other skills/abilities: Knowledge of facility management and/or auxiliary services principles and practices. Knowledge of construction rules and regulations for compliance. Knowledge of RFP and bidding process, contractual terms and conditions. Knowledge of accounting and finance rules and regulations as mandated by federal and state agencies. Ability to negotiate terms of contracts. Effective interpersonal, verbal, and written communication skills. Demonstrate ability to work in a team. Experience with computerized administrative systems and proficient with the use of standard office software and equipment.

Duties:  

      Facilities Administration

1.       Serves as Primary contact to the internal and external community on facilities management, capital planning and construction.

2.       Plans, directs, oversees, and participates in the development of college-wide work plans to include all construction projects and facilities services operations.  Leads and works collaboratively with campus business offices and facilities leaders to assess and complete work activities. 

3.       Monitors work flow and work products, results, methods, and procedures.

4.       Supervises and participates in the development and administration of facilities services and construction project budgets.  Monitors and approves expenditures as necessary.

5.       Develops, plans, and participates in the implementation of college-wide goals.  Initiates and recommends actions to accomplish these objectives.  Actively participates in strategic planning and goals setting activities pertaining to assigned area of responsibility.

6.       Serves as “College Agent” interfacing with and providing oversight to all third party vendors/contractors at the college.

7.       Coordinates college-wide activities with the campuses, centers, departments, and outside agencies.  Serves as the primary representative for the college with State agencies.

8.       Provides college-wide leadership, confers and advises professional staff regarding areas of responsibilities and college-wide facilities issues.

9.       Prepares and presents various reports and other necessary correspondence.

10.    Leads, supervises and guides in the development of RFPs, bids, contracts, and proposals for construction and facilities related services. Negotiates and administer contracts with outside vendors, architects, and others. 

11.    Reviews projects and contracts for compliance and take appropriate actions to resolve discrepancies.

12.    Analyzes problems, trouble shoots and identifies alternative solutions, and implement recommendations to accomplished desired results.

13.    Performs other duties as assigned or as required.

 Safety Administration

1.       Reports to the President’s Council and President’s Cabinet on all college safety related matters.

2.       Provides first response to and reporting of all college emergencies. Coordinates with the Regional Presidents and Directors of Safety & Security on the implementation of action plans in response to emergencies.

3.       Direct supervision of the college Director of Emergency Management in the development, implementation, periodic review and updating of the college-wide emergency plans.

4.       Supervises the planning and implementation of college-wide emergency exercises.

5.       Coordinates compliance with applicable codes regarding college safety issues and the implementation of training programs to address the compliance.

6.       Coordinates with all campuses and sites to ensure compliance with applicable environmental health & safety standards.

7.       Acts as the college-wide Integrated Pest Management Coordinator ensuring the health & safety of all facility occupants.

8.       Coordinates with all campuses and the college Director of Risk Management/Insurance           to ensure all safety documents are up-to-date and meetings are scheduled and reported per college policy.

9.       Acts as a member of the college’s Clery Compliance Committee to ensure proper documentation and reporting.

10.    Researches and recommends best practices regarding college safety systems, processes & procedures.

11.    Coordinates to ensure all college life safety systems are inspected and maintained per industry standards.

12.    Coordinates to ensure all college surveillance systems, access control systems and software programs are installed and maintained per industry standards.

13.    Performs other duties as assigned or as required.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.