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New Employee Pre-Hire Meeting

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Welcome to CCAC!

We are excited to have you joining CCAC. Before your start date at CCAC, you will need to schedule a New Employee Pre-Hire Meeting with the Office of Human Resources at our Employee Processing Center (EPC). This meeting should take about 30 to 45 minutes and can be scheduled through Calendly. (The Calendly calendar to schedule is also toward the bottom of this page.)

In this meeting, you will:

  • Present your federally accepted Identity Verification Document(s) for Section Two of your I-9 or Employment Eligibility Verification Form 
  • Turn in your completed New Hire Packet with any additional documentation that may be required:
    • Voided Check or Direct Deposit Authorization
    • Copy of your last paystub from your primary employer
  • Present your three Pennsylvania Act 153 Clearances
  • Verify receipt of any required transcripts 
  • Get your photo taken and CCAC ID printed

More details on meeting location and its requirements can be found below.

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Meeting Location

Office of Human Resources - Employee Processing Center
Office of College Services
800 Allegheny Ave.
Pittsburgh, PA 15233

The Office of College Services is the Orange Building across the street from the McDonald's. You will be able to park for free in the adjacent gated lot across the street from Wendy's. Please inform the guard at the intercom at both the parking gate and the front door that you have an appointment with the Employee Processing Center, and they will admit you.

PA ACT 153 Clearances

Pennsylvania State Police
Criminal History Records Check		 PA Department of Human Services
Child Abuse History Check		 PA Department of Human Services
FBI Fingerprint Check

Since all three clearances must be on file before you may start working, please wait to schedule the pre-hire appointment until all clearances are received. (Please do not schedule a separate appointment to submit you clearances.)  You will need to present your original clearances in person to the Employee Processing Center. For step-by-step instructions on obtaining them, click here.

Click here for CLEARANCE INSTRUCTIONS.

 

New Hire Packet (NHP)

The DocuSign New Hire Packet will be triggered when you schedule your pre-hire meeting through Calendly. When scheduling, it is CRUCIAL that you provide an accurate and current email address as well as a phone number that can receive text messaging. If you do not have a phone with this capability, please call 412-237-3110  immediately after scheduling your pre-hire meeting to leave a message indicating this.

The NHP first goes to an administrator to complete the position information section of the packet. Once they have completed this section, DocuSign will then email you to complete the NHP. The NHP must be completed before your scheduled pre-hire meeting time, so the Office of Human Resources has time to process it. 

To access the NHP document, you will need to confirm your identity using an access code you receive via text message. 

Additional Documentation to be attached to the NHP

  • Voided Check or Direct Deposit Authorization letter from your bank
    (Note: Deposit Slips CANNOT be used because they have a different routing number.)
  •  If you are applying for the local services tax exemption, a copy of your last current year paystub from your primary employer is needed. 


I-9 or Employment Eligibility Verification

Please complete section 1 only of your I-9 using the two emails from NoReply@LookoutServices.net containing a username, password, and link. These emails may need to be sent after you have completed the NHP. (You are NOT REQUIRED TO PRINT a receipt as suggested in step six of the instructions provided by the Lookout Services email.) 

You will need to BRING the ORIGINAL(S) of your federally accepted identity verification documentation to the appointment so section 2 can be properly completed in the office. More information on acceptable documentation can be found on the U.S. Citizenship and Immigration Services Website.

Click here for a list of ACCEPTED IDENTITY VERIFICATION DOCUMENTS.


Official Transcripts

If your position requires a degree (masters, associates, etc.) and/or transcripts were required for your interview, official transcripts must be sent from your educational institution to the Office of Human Resources by the time of your pre-hire meeting. 

Please have each of your educational institutions, including CCAC, send official transcripts to: 

Office of Human Resources

humanresources@ccac.edu

OR

Office of Human Resources
Community College of Allegheny County
800 Allegheny Avenue
Pittsburgh, PA 15233

Your transcripts should be requested as soon as possible so they are received before your pre-hire meeting. 
  

Schedule an Appointment

If you have any further questions or you CANNNOT FIND an APPOINTMENT BEFORE your START date, please schedule a later appointment and then call the Human Resources Specialist at 412-237-3110 to adjust the date and time.

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Please contact Human Resources with any additional questions regarding the pre-hire process at HumanResources@ccac.edu or 412.237.3110.