New Employee Pre-Hire Meeting
Welcome to CCAC!
We are excited to have you joining CCAC. Before your start date at CCAC, you will need to schedule a New Employee Pre-Hire Meeting with the Office of Human Resources at our Employee Processing Center (EPC). This meeting should take about 30 to 45 minutes and can be scheduled through Calendly. (The Calendly calendar to schedule is also toward the bottom of this page.)
In this meeting, you will:
- Present your federally accepted Identity Verification Document(s) for Section Two of your I-9 or Employment Eligibility Verification Form
- Turn in your completed New Hire Packet with any additional documentation that may be required:
- Voided Check or Direct Deposit Authorization
- Copy of your last paystub from your primary employer
- Present your three Pennsylvania Act 153 Clearances
- Verify receipt of any required transcripts
More details on meeting location and its requirements can be found below.
Since all three clearances must be on file before you may start working, please wait to schedule the pre-hire appointment until all clearances are received. (Please do not schedule a separate appointment to submit you clearances.) You will attach your three clearances to the new hire packet and present your official blue FBI clearance during your virtual pre-hire meeting for visual verification. For step-by-step instructions on obtaining these clearances, click here.
Click here for CLEARANCE INSTRUCTIONS.
New Hire Packet (NHP)
The DocuSign New Hire Packet will be emailed to you within 48 hours of your scheduled pre-hire meeting. When scheduling, it is CRUCIAL that you provide an accurate and current email address as well as a phone number that can receive text messaging. If you do not have a phone with this capability, please call 412-237-3110 immediately after scheduling your pre-hire meeting to leave a message indicating this.
The NHP first goes to an administrator to complete the position information section of the packet. Once they have completed this section, DocuSign will then email you to complete the NHP. The NHP must be completed before your scheduled pre-hire meeting time, so the Office of Human Resources has time to process it.
To access the NHP document, you will need to confirm your identity using an access code you receive via text message.
Additional Documentation to be attached to the NHP
I-9 or Employment Eligibility Verification
Please complete section 1 only of your I-9 using the
two emails from NoReply@LookoutServices.net containing a username,
password, and link. These emails may need to be sent after you have completed the NHP. (You are NOT REQUIRED TO PRINT a receipt as suggested in step
six of the instructions provided by the Lookout Services email.)
You will need to BRING the ORIGINAL(S) of your federally accepted identity verification documentation to the appointment so section 2 can be properly completed in the office. More information on acceptable documentation can be found on the U.S. Citizenship and Immigration Services Website.
Click here for a list of ACCEPTED IDENTITY VERIFICATION DOCUMENTS.
Official Transcripts
If your position requires a degree (masters, associates, etc.) and/or transcripts were required for your interview, official transcripts must be sent from your educational institution to the Office of Human Resources by the time of your pre-hire meeting.
Please have each of your educational institutions, including CCAC, send official transcripts to:
Office of Human Resources
humanresources@ccac.edu
OR
Office of Human Resources
Community College of Allegheny County
800 Allegheny Avenue
Pittsburgh, PA 15233
Your transcripts should be requested as soon as possible so they are received before your pre-hire meeting.
Schedule an Appointment
If you have any further questions or you CANNNOT FIND an APPOINTMENT BEFORE your START date, please schedule a later appointment and then call the Office of Human Resources at 412-237-3110 to adjust the date and time.
Please contact Human Resources with any additional questions regarding the pre-hire process at HumanResources@ccac.edu or 412.237.3110.